How Selec works
From setup to selection in four steps. No spreadsheet gymnastics required.
Create your organization
Invite your team members, assign roles, and choose a plan. Selec is built for teams—every action is attributed to a specific person and every decision requires the right permissions.
- Role-based access controls for admins, reviewers, and approvers
- Organization-scoped billing and subscription management
- Audit-ready team member history
Define a process
A process is your reusable template. Set the selection method, define allow and deny lists, configure submission forms, and establish capacity rules. When the next cycle comes around, run it again without starting over.
- Reusable across seasonal or annual runs
- Persistent allow/deny lists that carry over year to year
- Versioned form definitions for structured data collection
Open a run
A run is one concrete instance of your process—this month's lottery, this year's applications, this quarter's allocation. Set submission windows with timezone-safe scheduling, share the public link, and let applications flow in.
- IANA timezone-aware open and close windows
- Configurable submission caps and deduplication
- Anonymous, authenticated, or mixed applicant modes
Select, approve, and notify
When submissions close, run your selection. Results are generated deterministically—lottery draws are seeded and stored, timestamps are server-authoritative, scores are aggregated by your rubric. Before anything goes out, your team reviews and approves. Then offers, waitlists, and notifications are sent automatically.
- One-click selection with deterministic, reproducible results
- Multi-approver review before any offers are sent
- Automated offer delivery with configurable hold delays
After the selection
Selection is just the beginning. Selec manages the entire lifecycle through offers, waitlists, and vacancy backfill.
Offers with deadlines
Applicants receive offers with clear deadlines. A configurable hold delay gives your team a window to amend before the email is sent. If the applicant doesn't respond in time, the offer expires and the spot opens up.
Smart waitlist management
The waitlist isn't just a list. Selec actively invites candidates, tracks their responses, and promotes them when vacancies occur. The target waitlist size is maintained automatically.
Post-conclusion backfill
Even after the main round concludes, if someone declines or an offer is rescinded, the next waitlisted candidate is automatically offered the spot—until you close the run for good.
Built for accountability
When someone asks “was this fair?” you should have a definitive answer. Selec makes every decision documented, reproducible, and defensible.
Immutable audit trail
Every selection execution, approval, offer, rescind, and waitlist action is recorded as an immutable event with actor, timestamp, and reasoning.
Reproducible results
Lottery draws store the seed and every candidate's random value. Timestamp-based selections use server-authoritative ordering. Any result can be independently verified.
Multi-approver governance
Require multiple distinct approvers before any offers go out. One person can't override the system or approve their own selection.
Transparent notifications
Applicants receive confirmation at every stage—submission received, offer extended, waitlist position, outcome notification. No one is left wondering.
Explainable decisions
Every selection result includes the reason: lottery rank and draw value, timestamp order, seniority score, or rubric aggregate. Nothing is a black box.
Separation of duties
Process designers, reviewers, and approvers can be different people with different permissions. The platform enforces organizational controls.
The full run lifecycle
Every run follows a clear, structured path from draft to archive. You always know exactly where things stand.
Draft
Configure settings and forms
Scheduled
Submission window is set
Open
Accepting submissions
Closed
Submissions complete
Selection
Running selection algorithm
Review
Team approval in progress
Offers active
Offers sent, awaiting responses
Concluded
Main round complete
Backfill
Filling vacancies from waitlist
Archived
Historical record preserved
See it in action
Set up your first process in minutes. Every feature is included on every plan.